Donation & Fund Use Policy

Last updated: October 2025

At Hari Bhari Kalyan Smit (Haribharivasundhra), we deeply value the generosity and trust of our donors, volunteers, and supporters.
This Donation & Fund Use Policy outlines how we collect, manage, and utilize the funds and resources contributed to our foundation to ensure full transparency and accountability.

1. Purpose of Donations

All donations received are used solely for the fulfillment of our mission — to promote environmental and community welfare through sustainable initiatives.
Your contributions directly support the following core areas of work:

• 🌱 Tree Plantation Programs

• 🌍 Environmental Conservation Projects

• 🧍‍♀️ Community Awareness Campaigns

• 🍽️ Utensil Bank Operations

• ♻️ Waste Management Drives

• 🌾 Biocomposting Initiatives

Each donation, regardless of size, helps us create a greener and cleaner environment.

2. Use of Funds

Funds collected by Hari Bhari Kalyan Smit are allocated responsibly to:

• Procurement of plants, composting materials, and eco-friendly supplies

• Organizing awareness workshops, cleanliness drives, and environmental education programs

• Supporting community-based waste management and recycling initiatives

• Maintenance and expansion of our Utensil Bank

• Administrative and operational costs essential for program execution (e.g., transportation, coordination, basic staff expenses)

We strive to maintain an optimal balance between program costs and administrative costs, ensuring that the maximum portion of every donation goes directly toward fieldwork and impact.

3. Financial Transparency

We are committed to openness and accountability.
To maintain transparency:

• All donations are recorded and audited in accordance with applicable Indian laws and accounting standards.

• Annual financial statements and activity reports are maintained for inspection by authorities or donors (upon request).

• Funds are used strictly for the stated objectives and not for any personal or commercial purposes.

4. Restricted vs. Unrestricted Funds

• Restricted Donations: Contributions made for a specific cause or project will be used only for that purpose.

• Unrestricted Donations: General donations are used wherever the need is greatest or to support ongoing operations and community work.

5. Non-Monetary Donations

We also accept in-kind contributions such as utensils, composting tools, plants, or waste collection equipment.
These are utilized directly for fieldwork or distributed responsibly within our communities.

6. Refund and Error Handling

As per our Refund Policy, all donations are non-refundable. However, in cases of duplicate transactions or technical errors, donors may contact us for assistance. Verified refund requests will be processed within the defined timelines.

7. Donor Rights

We respect the rights of every donor. You have the right to:

• Know how your donation is being used

• Receive an acknowledgment and receipt for your contribution

• Request information about ongoing or completed projects funded by donations

• Withdraw consent for future communications

We believe transparency strengthens our collective mission for a sustainable future.

8. Policy Review and Updates

This policy may be reviewed and updated periodically to ensure alignment with best practices and legal requirements. Any updates will be posted on this page with a new effective date.

9. Contact Us

For any questions, clarification, or additional information about our donation practices, please contact us at:

📧 Email: contact@haribharivasundhra.org
📞 Phone: +91 9416040524
🏠 Address: 1119, Sector 14, Hisar, Haryana, India
🏢 Legal Name: Hari Bhari Kalyan Smit
🌐 Business Name: Haribharivasundhra